Every door, every shilling, accounted for.
Belcol PMS is one system for rent, leases, maintenance, and money. Below is the actual dashboard your team would open every morning, with a working portfolio on it.
Sort it, filter it, it responds.
Five registers from the demonstration portfolio, with the same columns, stages, and figures your team would work with every day.
| Unit | Property | Status |
|---|---|---|
| A-011 | Amani Towers | Occupied |
| A-012 | Amani Towers | Occupied |
| B-104 | Bahari Heights | Unoccupied |
| B-210 | Bahari Heights | Occupied |
| C-207 | Coco Residency | Occupied |
| C-308 | Coco Residency | Pending |
| D-302 | Delta Court | Occupied |
| E-105 | Everest Plaza | Unoccupied |
| Name | ID type | ID number | Status | Contact |
|---|---|---|---|---|
| Neema Mushi | National ID | 19880412 141050 000123 | Approved | +255 712 004 511 |
| Baraka Mollel | National ID | 19910227 220110 000456 | Approved | +255 754 118 220 |
| Amina Juma | Passport | TZ0492817 | Checking | +255 689 445 019 |
| Joseph Kimaro | National ID | 19850910 330220 000789 | Approved | +255 767 220 004 |
| Fatuma Said | National ID | 19930704 440330 000234 | Pending | +255 715 909 887 |
| Emanuel Shirima | Passport | TZ0771234 | Rejected | +255 622 771 233 |
| Rehema Ally | National ID | 19900101 550440 000567 | Approved | +255 758 010 445 |
| Daniel Mbwana | National ID | 19870815 660550 000890 | Checking | +255 713 660 550 |
| Reference | Title | Status | Paid | Total | Invoiced to | Due |
|---|---|---|---|---|---|---|
| INV-2026-0421 | April Rent | Unpaid | TZS 0.00 | TZS 1,450,000.00 | Neema Mushi | Apr 05, 2026 |
| INV-2026-0418 | April Rent | Paid | TZS 1,300,000.00 | TZS 1,300,000.00 | Baraka Mollel | Apr 05, 2026 |
| INV-2026-0402 | Service Charge Q2 | Partially paid | TZS 400,000.00 | TZS 900,000.00 | Joseph Kimaro | Apr 10, 2026 |
| INV-2026-0395 | March Rent | Paid | TZS 1,150,000.00 | TZS 1,150,000.00 | Rehema Ally | Mar 05, 2026 |
| INV-2026-0388 | April Rent | Unpaid | TZS 0.00 | TZS 1,600,000.00 | Daniel Mbwana | Apr 05, 2026 |
| INV-2026-0377 | Water & Utilities | Partially paid | TZS 120,000.00 | TZS 260,000.00 | Amina Juma | Mar 28, 2026 |
| INV-2026-0361 | March Rent | Paid | TZS 1,250,000.00 | TZS 1,250,000.00 | Fatuma Said | Mar 05, 2026 |
| INV-2026-0352 | Parking Fee | Unpaid | TZS 0.00 | TZS 90,000.00 | Emanuel Shirima | Mar 15, 2026 |
| Account | Description | Date | Amount | Movement | Category |
|---|---|---|---|---|---|
| NBC Main Collection | Rent payment · B-210 | Jul 01, 2026 | TZS 1,300,000.00 | Income | lease-payment |
| CRDB Operations | Plumbing repair · C-207 | Jun 28, 2026 | TZS 450,000.00 | Expense | maintenance |
| NBC Main Collection | Invoice payment · INV-2026-0418 | Jun 27, 2026 | TZS 1,300,000.00 | Income | invoice-payment |
| CRDB Operations | Security services · June | Jun 25, 2026 | TZS 1,800,000.00 | Expense | utilities |
| NBC Main Collection | Rent payment · A-011 | Jun 24, 2026 | TZS 1,250,000.00 | Income | lease-payment |
| CRDB Operations | Cleaning contract · Bahari Heights | Jun 22, 2026 | TZS 600,000.00 | Expense | cleaning |
| NBC Main Collection | Service charge · INV-2026-0402 | Jun 20, 2026 | TZS 400,000.00 | Income | invoice-payment |
| CRDB Operations | Generator fuel · June | Jun 18, 2026 | TZS 320,000.00 | Expense | utilities |
| Description | Property | Unit | Status | Reference | Manager |
|---|---|---|---|---|---|
| Leaking kitchen tap | Coco Residency | C-307 | Pending | TSK-0312 | Unassigned |
| Lift servicing overdue | Bahari Heights | Common area | Assigned | TSK-0313 | Edison Manyama |
| Repaint stairwell | Amani Towers | Common area | Completed | TSK-0301 | Husna Mkony |
| Broken window latch | Delta Court | D-302 | Needs more work | TSK-0308 | Edison Manyama |
| Pest control request | Everest Plaza | E-105 | Declined | TSK-0299 | Edison Manyama |
| AC not cooling | Coco Residency | C-207 | Assigned | TSK-0314 | Edison Manyama |
| Water heater fault | Amani Towers | A-012 | Pending | TSK-0315 | Unassigned |
| Corridor lights out | Bahari Heights | Common area | Completed | TSK-0290 | Husna Mkony |
| Bathroom extractor fan | Bahari Heights | B-101 | Assigned | TSK-0316 | Edison Manyama |
Every tenant gets their own copy.
Tenants log in to their own portal: the invoices raised against their door, the receipts for what they have paid, and the maintenance they have reported, tracked stage by stage.
When a payment is recorded, it shows on both copies at once, yours and the tenant's. Disagreements about who paid what tend to get shorter.
Everything the office argues about, in one place.
Who owes what, daily.
Every door's rent tracked against what actually arrived, with the shortfall named tenant by tenant.
No renewal catches you late.
Terms and documents on file, with an alert for every lease expiring within 30 days.
Report to sign-off.
A five-stage workflow from report to sign-off, with the cost of every job kept against its door.
Every shilling posted.
Income and expenses by account and category, VAT applied where it belongs, and the reports ready to print.
Issued, paid, receipted.
Invoices in TZS or USD, part-payments recorded as they land, and a receipt when the balance clears.
Each role sees its share.
Admins, staff, property managers, and tenants each see exactly their part of the system, and nothing else.
Put your doors on the books.
Write to us with a note on your portfolio, 8 doors or 800, and we will walk you through the system on a working demonstration. We reply within one working day.
- +255 742 414 569
- info@belcol-partners.com